01
Bring your appointment list.
Start with your clinic’s spreadsheet. Review the list and calling plan before anything goes out.
Review first. Start when you’re ready. YOUR FRONT DESK’S NEW RIGHT HAND
Less phone tag.
More time
for care.
Appointment confirmations, taken care of.
VisitDial calls your patients, follows up, and brings your team in when they’re needed.
No card needed · A guided start for your clinic
A CALMER DAY AT THE FRONT DESK
Tomorrow is taking shapeIllustrative clinic schedule
9:00AM
Jordan P.Physical therapy · Follow-up
Confirmed9:30AM
Casey M.Occupational therapy
Confirmed10:00AM
Taylor R.Speech therapy · Follow-up
Care teamA NATURAL CONVERSATION
“Hi, I’m Ava, the virtual assistant calling for your clinic.”
One less call on your list.✧
Sample data. Your clinic, your calling preferences.MADE FOR THE RHYTHM OF OUTPATIENT CARE
Physical therapy✳Speech therapy✳Occupational therapy✳Pediatric care
FROM YOUR LIST TO THEIR YESA full follow-up.
A full follow-up.
A lighter workload.
Your team has people to welcome and questions to answer. Give the routine confirmation calls to VisitDial.
02
Let the conversation happen.
Ava confirms the visit, handles voicemail, and follows up within the hours and attempt limits you set.
One family. One thoughtful call.03
Step in where it matters.
A patient needs a change? Connect them with your care team, or flag a callback. See every outcome in one place.
The context comes with the handoff.PATIENT“Actually, could we move that appointment?”
v. VISITDIAL“Of course. Let me connect you with the care team.”
A warm handoff to your teamWith the reason for the call, already explained.
AUTOMATION WITH A HUMAN WAY OUTKnows when
Knows when
to bring you in.
Confirmation is simple. Life isn’t always. VisitDial keeps your care team in the loop when a patient needs to cancel, reschedule, or talk to a person.
- Live transfers during your team’s hours
- Callback requests when nobody is available
- Clear outcomes and a downloadable daily report
YOUR CLINIC SETS THE PACEHelpful by design.
Helpful by design.
Considerate by default.
Calls on your clock
Your time zone, your calling windows, your follow-up limits. Review the plan before starting.
Respect every “no”
Opt-out requests stop future calls to that number. Settled visits stop receiving follow-ups.
Keep families together
Group a family’s same-day visits into a single conversation instead of repeated calls.
Stay in control
Pause a calling list, review outcomes, and see what needs a person’s attention.
A PRACTICAL PLACE TO STARTStart with one clinic.
Start with one clinic.
Make room to grow.
A scoped pilot lets you see how VisitDial fits your team’s day before a wider rollout.
EARLY ACCESS
A plan sized to your clinic.
We’ll agree on appointment volume, calling workflow, and pricing before activation.
- Guided setup and a dedicated calling desk
- Confirmation calls and scheduled follow-ups
- Care-team handoffs and outcome reporting
A FEW GOOD QUESTIONSBefore the
Before the
first call.
Does VisitDial replace our front desk?
It handles the repetitive confirmation calls. Your team still handles scheduling changes, questions, and care. Patients who need a person can be transferred or flagged for a callback.
How do we bring in appointments?
Start with a spreadsheet export. We review the format with you during setup. A read-only Raintree workflow exists in the original pilot; availability for your environment is assessed during onboarding.
Does it send text messages?
The current product focuses on voice calls. SMS is not included in this release.
Can we start calling as soon as we sign up?
First, create your workspace and share your calling preferences. We then scope your pilot, provision your clinic’s desk and phone number, and confirm the data-handling and patient-contact requirements before activation.
What happens to our patient data?
This website collects clinic setup information only. Do not enter patient data here. Patient workflows use a separately provisioned calling environment; data handling, access, retention, and required agreements are reviewed before a live rollout.